All virtual posters and accompanying audio/video files should be submitted at least 1 week before the start of the in-person conference (i.e., March 3). You will soon receive an email directly from ePosters with detailed instructions for how to upload the poster and the presentations.

1)      Virtual Poster specifications

• If you are presenting VIRTUALLY ONLY, please set the dimensions of your poster to 55 inches (140 cm) wide and 27.5 inches (70 cm) high for optimal viewing through the system. (If you are presenting in person, please refer to the poster size below.)
• Make sure your text and background have a large contrast (dark lettering on a light background or vice versa).
•  For embedded images use .jpeg or .png file formats with 72 or 96 dpi resolution. 
• Do not use animated effects, “animations”, and videos in your poster.
• You should submit your poster as a PDF file.

• Note the maximum allowed file-size of 500MB.
• Your video presentation should be 3-4 minutes in length.
•  Your audio presentation should explain your poster/research to the audience, just as you would do ifyou were presenting in-person at the conference.

3)      Virtual poster discussion sessions

You can sign up for a virtual poster discussion session that will be held on Friday morning (EST) 7 March to meet virtually with both virtual and in-person attendees via the ePosters platform. Please note that the virtual poster sessions are NOT FOR THE PRESENTATION OF YOUR POSTER but are for discussing your poster with other attendees. You will soon receive an email regarding signing up for your slot.

You will be uploading your poster to the ePosters system by March 3 AND printing out a hard copy of your poster for the conference. The dimensions of both virtual and printed posters should be maximum 42 inches x 42 inches (1.07 m x 1.07 m)

1)      Virtual posters (required) and video/audio presentations (optional)

In order for virtual attendees to view your poster, you will upload your poster and a video or audio presentation on your poster to the ePosters platform one week before the in-person conference (i.e., March 3). We expect other attendees to use the ‘discussion module’ within the poster platform to directly engage with you during a slot on 7 March. You will soon receive an email regarding signing up for a virtual session.

Please refer to the instructions above for how to prepare and submit your poster and optional video or audio presentation via the ePosters system except for recommendations on the poster size – you can upload a poster the same size as your printed poster (42 x 42 inches).

2)      In-person poster presentation

Poster boards will be available on Tuesday morning for hanging your posters, and posters can remain on the poster boards for the entire conference to enable maximum engagement with the attendees. Poster presenters will be expected to be at their poster during the in-person poster presentation period to which you were assigned.

Virtual podium presenters should record their presentation as a .mp4 file at least 24 hours before their presentation time and submit it to Burk, the hybrid meeting organizers. The will reach out to you directly with instructions for sending in your virtual presentation.

In-person podium presenters will be contacted by Burk shortly before the conference in order to upload their powerpoint.